The main requirement of any Time & Attendance system is effectiveness. A system must be simple enough, convenient to use for employees and supervisors, and provide multiple ways to reduce and control costs for the company.
Access Metrics Enterprise software provides two easy ways to collect and process T&A data:
- Simple mode. All the required data is collected from Access Metrics events. No time-clocks need to be installed and users do not have to remember to clock in or out. By analyzing events from access control readers and comparing the data to the schedules assigned to users, the system calculates late arrivals, early departures and time that employees spend inside the office. Reports may be generated automatically and emailed to supervisors for review. This type of approach is perfect for companies that have salaried employees, yet want to keep an eye on the situation to make sure that employees do not abuse the trust.
- Advanced mode. The data is collected not only from an access control system but also from designated time clocks. Users have an ability to specify when leaving the office on work-related duties. Since the system tracks each entry and exit, the results are very accurate. Supervisors can easily see if coffee, smoke and/or lunch breaks take longer than allowed, and employees are in their work places when scheduled. Access Metrics generates reports in MS Excel format, which makes it easy for personnel managers to make manual corrections and use the results for payroll calculation.
Access Metrics unique features:
- Automatic import of schedules from ERP, HR or accounting systems. For customers who manage work schedules in their existing systems, Access Metrics provides an option to import schedules automatically. Schedule data is then compared against actual attendance data, and reports are generated.
- Rotating schedules for companies with 24/7 operations. Schedules rotate between day, evening and night in configurable cycles.
- Multi-day absences with standard or custom reasons. More than one absence may be scheduled on any given day, e.g. customer visit in the morning and medical leave in the evening.
- Department view shows the grid of staff schedules allowing managers to plan, switch and reschedule as needed in order to use human resources more effectively.
- Strict schedules with mandatory breaks for organizations that must comply with industry laws.
- Flextime allows employees to better balance their time between work and personal time, e.g. avoid rush hour by coming to work early or skipping lunch.
- Regulated hourly breaks help to make sure that employees are rested, focused and ready to perform their tasks. Likewise this feature prevents extended breaks from cutting into work time.
- Job codes. different types of jobs can be assigned via schedules, or dynamically set by readers i.e. as an employee enters an area designated for a specific type of work the system registers clock-in event with the appropriate job code.
- Automatic and manual reports delivered in MS Excel format for convenient review, processing, manual correction and import into other systems if required.